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Application Process

Application Process

Introductory notice for Call 1:

The candidates are free to choose the host, secondments, research lines, mentors, project topic, and can even propose new partner organisations. To prepare proposals with high potential of funding, candidates should align their own idea for the proposed research topic with the host university, the infrastructure, and the expertise of mentors. While this is officially planned after opening the online submission of Call 1, namely after 1. 3. 2023, we strongly encourage candidates to contact us with an early Non-formal expression of interest. Applications must be submitted in English.

Timeline for the recruitment of the 1st cohort of 12 post-docs:


Before the publication of Call 1 (until 15. 2. 2023):

  • Please fill out the Non-formal expression of interest to let us know your background and contact details and give a rough initial idea of what you want to research in your 3-years project.
  • 16. 1. 2023 : We will contact candidates will fill out the Non-formal expression of interest till 15. 1. 2023.
  • 26. 2. 2023 : We will contact candidates will fill out the Non-formal expression of interest till 25. 2. 2023.

During Call 1 from 1. 1. 2023 until 30. 9. 2023:

  • 1. 1. 2023 : Call 1 is published and available on Mobility GT homepage.
  • 1. 3. 2023 : Submission opens.
  • 1. 3. 2023 - 15. 3. 2023 : Candidates upload documents needed to check thier intial eligibility and topic interests.
  • 15. 3. 2023 : Deadline for on-line registration.
  • 1. 4. 2023 : On-line proposal submission starts for eligible candidates.
  • 1. 4. 2023 - 31. 5. 2023 : Candidates select mentors, align their research idea, write a proposal and submit it.
  • 31. 5. 2023 : Submission closes.
  • 1. 6. 2023 : Evaluation starts.
    • Candidates are ranked based on the evaluation criteria.
    • Top 24-candidates in Call 1 are invited for a remote interview.
  • 31. 8. 2023 : 12 candidates are selected pending redress.
  • 1. 9. 2023 : Redress starts.
  • 30. 9. 2023 : End of Call 1
    • Final funding decision is made. 12 candidates are selected.

After Call 1 (if selected) from 1. 10. 2023 until 31. 12. 2023:

  • Signing the contract.
  • Aquisition of visa (if required).

1. 1. 2024 - Start of employment


Timeline for the recruitment of the 2nd cohort of 12 post-docs:


The same dates apply as for Call 1 with one year delay, i.e. 2024.


Application process for Call 1

 

To apply for the fellowships, candidates use the Mobility GT Online Submission System (OSS) which guides the applicant through the application process. The applicants must first register to the OSS, then they upload their initial information so that Initial Eligibility Check (IEC) can be performed. If found eligible, the applicants upload additional documents related to their application and their main document - project proposal. These three steps will be performed using the following links:

  • Registration
    • Available: 1. March 2023, 00:00 - 15. March 2023, 23:59
  • Initial Eligibility Check
    • Available: 1. March 2023, 00:00 - 15. March 2023, 23:59
  • Application submission
    • Available: 1. April 2023, 00:00 - 31. May 2023, 23:59
    • Just for submission status monitoring: 1. June 2023, 00:00 - 30. September 2023, 23:59

Registration [1. March 2023 – 15. March 2023]:

The following information must be provided by the applicant on the Registration page:

  • Name*
  • Last name*
  • E-mail address* (this is also the applicant's username for the OSS)

After registering, the candidates are sent a notification e-mail which also contains the password to log to the IEC page.

Initial Eligibility Check (IEC) [1. March 2023 – 15. March 2023]:

To access the IEC page, the candidates must first register to the OSS. The following information/documents must be provided/uploaded by the applicant on the IEC page:

  • Personal information
    • First name*
    • Last name*
    • Date of birth*
    • Gender identity (your personal sense of your own gender)
    • Citizenship*
  • Contact information
    • E-mail address*
    • Telephone number*
  • Residence information
    • Current permanent residence address of the applicant*
      • Street address (with apartment or suite number)*
      • City, State and ZIP code*
      • Country*
    • Current temporary residence address of the applicant (if applicable)
      • Street address (with apartment or suite number)
      • City, State and ZIP code
      • Country
  • Information of the doctoral programme
    • Name of the PhD awarding institution*
    • City of the PhD awarding institution*
    • Country the PhD awarding institution*
    • Date of award of the doctoral degree*
    • PhD thesis title*
    • PhD mentors/promotors*
  • Research related personal information (non-obligatory)
    • Researcher home page (link)
    • ResearchGate profile (link)
    • LinkedIn profile (link)
    • ORCID profile (link)
    • Publons profile (link)
    • Scopus profile (link)
  • Additional eligibility conditions
    • At the call deadline (31. May 2023), you must have less than 8 years of full-time equivalent experience in research, measured from the date of award of the doctoral degree (in line with MSCA postdoctoral fellowships, pp 85-94).
      • Your total full-time equivalent experience in research in months*
    • If you exceed this 8-year period, provide proofs of exemptions (in line with MSCA postdoctoral fellowships, pp 85-94). For example, years of experience outside research, career breaks (e.g. due to parental leave), do not count towards the amount of research experience.
      • Total duration of non-research related activities in months*
    • Do you have a refugee status?*
    • Do you consider yourself as having an alternative career path that needs to be considered individually?*
    • You must comply with the MSCA Mobility Rule (p 90), i.e., you must not have resided or carried out your main activity in the host country for more than 12 months in the 3 years prior to the call deadline (31. May 2023). Host country is the country of your Host institution. This does not apply for the country of your Secondment institution.
      • List countries and number of months where you have resided in the last 3 years:*
        • Country 1: ___ Residing time in months: ___
        • Country 2: ___ Residing time in months: ___
        • If applicable, add more countries.
  • Choice of the hosting and secondment institutions*
  • Documents (pdfs only):
    • ID card or Passport*
    • Certificate of completion of the PhD programme (with English translation)*
    • Proofs for experience outside research (if applicable)
    • Refugee status proof (if applicable)
    • Alternative career path description (if applicable)
    • Europass CV with standard academic and research record, including a complete list of publications*
    • Letters of support from two referees external to the Mobility GT programme and known to the candidate*
    • Areas of expertise and theoretical and instrumentation skills (1 page max.)*
    • Motivation statement (2 pages max.), in which the applicant describes their scientific interests in green mobility and choice of programme hosts*
    • Preliminary project proposal idea with goals (1 page max.), explaining why this is in line with Mobility GT*

Depending on the decision made during IEC, the applicant will receive an e-mail till 31. March 2023:

  • If IEC passed: Applicant is informed about the positive outcome of the IEC. A password is sent to him/her by e-mail to access the Application submission page.
  • If IEC failed: Applicant is informed about the negative outcome of the IEC. The reason for rejection is sent to him/her by e-mail.

Application submission (AS) [1. April 2023 – 31. May 2023]:

To access the AS page, the candidates must pass the IEC. The following information/documents must be provided/uploaded by the applicant on the AS page:

  • Proposal (10 pages max.)*,
    addressing aims and objectives of the proposed project, state of the art, impact and implementation. The proposal must include a Gantt chart and a financial plan and any requirements for work to be carried out at a location other than those of the hosts. Applicants must provide information and documentation in the Ethics Self-Assessment sub-section of the proposal, describing how the proposal meets the ethics requirements. The proposal must be structured such that it includes the following three sections and should provide content that will be evaluated based on the following criteria:
    • Excellence:
      • Quality and pertinence of the project’s research and innovation objectives, the extent to which they are ambitious, and go beyond the state of the art
      • Soundness of the proposed methodology, including interdisciplinary approaches, consideration of the gender dimension and other diversity aspects if relevant, and the quality of open science practises
      • Quality of the supervision, training and of the two-way transfer of knowledge between the researcher and the host
    • Impact:
      • Credibility of the measures to enhance research and innovation skills to advance the career perspectives of the researcher
      • Suitability and quality of the measures to maximise expected outcomes and impacts, as set out in the dissemination and exploitation plan, including communication activities
      • The project’s contribution to the expected scientific, societal, and economic impacts
    • Implementation:
      • Quality and effectiveness of the work plan, feasibility of the goals, assessment of risks and effort assigned to WPs
      • Quality and capacity of the host institutions and secondment organisations, including hosting arrangements
  • Letter from both proposed academic mentors, stating that the research proposal is in line with the profile of the hosts and that the hosts support the application*
  • First draft of Personal Career Development Plan*

Applicant must submit all obligatory data (marked with *) in full and on time. Applicants can submit only one proposal per call. No age restrictions apply.

Updated: 11. Jan. 2023.